Última actualización: 13 febrero 2023
NetDocuments Software, Inc. and its subsidiaries (collectively, “NetDocuments”) are committed to respecting and protecting your privacy. We have written this Privacy Notice to explain:
The "ND Websites" (netdocuments.com or any other of our websites that link to this General Privacy Notice) are provided to convey information to you about our services. The ND Websites contain things such as literature, demos, direct marketing activities, event registration and participation, and company information. From the ND Websites, you can choose to allow NetDocuments to communicate with you regarding your interests. This Privacy Notice applies to our ND Websites that display or reference this statement, but does not apply to any websites, apps, or services that display or reference a different privacy statement.
PLEASE NOTE THAT NETDOCUMENTS PROVIDES CONTENT HOSTING SERVICES TO ITS BUSINESS CUSTOMERS (EACH, A “CUSTOMER”) AS PART OF THE SERVICES. ALL INFORMATION PROCESSED BY NETDOCUMENTS ON BEHALF OF ITS CUSTOMER IS CONTROLLED BY THAT CUSTOMER, AND NETDOCUMENTS ONLY PROCESSES SUCH INFORMATION IN ACCORDANCE WITH ITS AGREEMENT WITH THAT CUSTOMER AND THE REQUIREMENTS OF APPLICABLE LAW. IF YOU BELIEVE THAT A NETDOCUMENTS CUSTOMER IS PROCESSING YOUR PERSONAL INFORMATION WITHIN ONE OF OUR SERVICES, PLEASE CONTACT THAT CUSTOMER REGARDING ANY REQUEST TO ACCESS, REVIEW, MODIFY, OR DELETE SUCH PERSONAL INFORMATION. NETDOCUMENTS CANNOT REMOVE OR UPDATE YOUR PERSONAL INFORMATION STORED IN THE SERVICES.
The personal information we collect depends on how you interact with us, the ND Website you access and use, and the choices you make.
We collect information about you from different sources and in various ways when you use the ND Website, including information you provide directly, information collected automatically, information from third-party data sources, and data we infer or generate from other data:
A. Personal Information You Provide Directly to NetDocuments.
B. Automatically-Collected Information.
C. Information from Tracking Technologies.
D. Information we create or generate.
NetDocuments infers new information from other data we collect, including using automated means to generate information about your likely preferences or other characteristics (“inferences”). For example, we infer your general geographic location (such as city, state, and country) based on your IP address or your likely interest in one of our solutions based on the webpages you visit within our websites.
E. Information we obtain from third-party sources.
We also obtain the types of information described above from third parties. These third-party sources include, for example:
When you are asked to provide personal information, you may decline. You may also use web browser or operating system controls to prevent certain types of automatic data collection. But if you choose not to provide or allow information that is necessary for certain services or features, those services or features may not be available or fully functional.
A. Social Media Widgets.
B. Single Sign-On.
You may share information about your activities on the ND Websites using sign-in services such as Facebook Connect or an open ID provider. These services will authenticate your identity and provide you with the option to share certain personal information with us such as your name and email address to pre-populate our sign-up form.
A. Disclosing your Personal Information with Other Parties.
NetDocuments may disclose personal information to the following categories of recipients for the following purposes:
B. Links to Other Sites.
The NetDocuments Websites contain links to other sites that are not owned or controlled by NetDocuments. Please be aware that if you click on one of these links or sites that is not controlled by NetDocuments, you may be subject to privacy policies of the owner of that site. NetDocuments is not responsible for the privacy practices of other companies or websites.
Es importante que conozca las formas en que NetDocuments NO usa o comparte información personal. Específicamente:
Cuando la Legislación de protección de datos aplicable o los Acuerdos de protección de datos aplicables permitan a NetDocuments utilizar Datos personales para sus fines comerciales internos de forma agregada y anonimizada, NetDocuments acepta tomar medidas razonables diseñadas para garantizar que los Datos personales no se puedan asociar con un persona (u hogar, cuando corresponda), se compromete públicamente a mantener y usar la información en forma anonimizada únicamente y no intentará volver a identificar la información, excepto cuando sea necesario para probar sus procesos de anonimización, y obliga contractualmente a cualquier authorized destinatarios para cumplir con estas obligaciones.
La ley solo nos permite utilizar su información personal en determinadas circunstancias limitadas, que enumeramos a continuación:
A. Where you consent to NetDocuments using your personal information.
For example, when you submit information to us on the ND Websites (e.g., by requesting a demo of the services), we will process that information to comply with your request for further information. This may include sharing your personal information with one of our trusted partners to help facilitate responding to your request. Trusted partners may include trainers, resellers, and implementation or integration specialists.
B. To perform under the contract we have with you.
Examples of how we may use your personal information to comply with a contract that we have entered into with you are:
C. Where it is related to NetDocuments’ legitimate interests.
We consider that we have a legitimate interest in providing you with marketing information about NetDocuments products and services similar to those that you have subscribed to or inquired about. We will give you the option to opt out of receiving further communications at the time that you give us your personal information and every time we send you a marketing email or letter.
D. Where we need to comply with a legal obligation.
Examples of how we may use your personal information to fulfill a legal obligation are:
A. Storage of personal information.
We are committed to implementing appropriate technical, administrative, organizational, and physical safeguards designed to ensure that your personal information is protected against loss or misuse. There may be situations where you are given the option of creating your own user account to use or access certain functions or information. In those situations where you create a user account, to help us protect personal data, we request that you use a strong password and never share your password with anyone or use the same password with other sites or accounts.
B. Retention of information.
We only process your personal information for as long as necessary for the purposes for which we collected your information such as to provide you with information you have requested, comply with our legal obligations, resolve disputes, enforce our agreements, and other legitimate and lawful business purposes. Because these needs can vary for different data types in the context of different services, actual retention periods can vary significantly based on criteria such as user expectations or consent, the sensitivity of the information, the availability of automated controls that enable users to delete information, and our legal or contractual obligations.
A. Identifying the Controller and Processor of personal information.
B. Accessing personal information.
In certain jurisdictions and situations where NetDocuments is the controller of specific personal information, you have the right to access the specific personal information about you that we process as a controller of that data. If you wish to receive a copy of that personal information, please contact email@example.com or write to us at our postal address listed below.
C. Revoking Consent and Restricting Processing of your Personal Information.
In those circumstances where we process your personal information through your consent, you have the right to revoke that consent at any time. Additionally, in certain circumstances, you may request that we temporarily or permanently stop processing some or all of your personal information. To learn more about or exercise these rights, you may contact NetDocuments at firstname.lastname@example.org.
D. Changing or Deleting your Personal Information.
In certain circumstances, you can request that NetDocuments correct, amend, or delete your personal information, subject to certain exceptions. You can request that we change, amend, or delete your information or restrict our use of such information by emailing us at email@example.com.
E. Opting Out of Direct Marketing.
You have the right to opt out of direct marketing communications from us. To exercise this right, you may contact NetDocuments at firstname.lastname@example.org. You may also opt out of marketing communications using the link provided in any marketing email from NetDocuments. If you do not opt out, NetDocuments will communicate with you (generally by email or the NetDocuments support website) to provide support, request feedback, provide marketing and service information, request marketing input, and provide special offers and incentives related to NetDocuments. Please note that if you opt out of marketing communications, you may still receive Service-related communications unrelated to marketing, such as transaction confirmations and responses to requests.
F. Blogs and Forums.
The ND Websites offer publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access the ND Websites. We are not responsible for any personal information you choose to submit in these forums or other community sites. We display personal testimonials of satisfied customers on the ND Websites in addition to other endorsements. With your prior consent, we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at email@example.com.
G. Rights of California Users.
California law provides California residents with additional rights. For more information about these rights and how to exercise them, please see our California Privacy Notice.
H. Rights related to automated decision making.
In certain cases, you have a right not to be subject to a decision based solely on automated decision making, including profiling, which produces legal (or similar) effects. We do not intentionally carry out such activities, but if you do have any questions or concerns, we would be happy to discuss them with you and you can contact us at firstname.lastname@example.org.
I. Transferring Personal Information.
In certain circumstances, you have the right to request your personal information which you have provided to us in a structured, commonly used, and machine readable format (this is called “data portability”). Please contact us at email@example.com with the details of your request.
J. Australian Privacy Act.
If you are domiciled in Australia, NetDocuments complies with the Australian Privacy Act, to the extent applicable to NetDocuments. You have the right to opt out of receiving marketing communications from NetDocuments at any time.
K. Contact your Local Supervisory Authority.
At all times, you are free to contact and/or lodge a complaint with your local supervisory authority regarding the privacy concerns that you may have.
L. Binding Arbitration.
There is the possibility, under certain conditions, for you to invoke binding arbitration for an incident involving your personal information.
M. Liability in Cases of Onward Transfers.
NetDocuments has liability in cases of onward transfers of personal information to third parties.
A. EU-U.S. Data Privacy Framework and Swiss-U.S. Data Privacy Framework
NetDocuments has further committed to cooperate with the EU data protection authorities (DPAs) with regard to unresolved DPF complaints concerning human resources data transferred from the EU in the context of the employment relationship. If you do not receive timely acknowledgment of your complaint from NetDocuments, or if we have not addressed your complaint to your satisfaction, please contact the EU DPAs for more information or to file a complaint. The services of the EU DPAs are provided at no cost to you.
B. European Union Model Clauses.
NetDocuments offers European Union Model Clauses, also known as Standard Contractual Clauses, to meet the adequacy and security requirements for our Customers that operate in the European Union, and for other international transfers of Customer data. A copy of our standard data processing addendum, incorporating Model Clauses, is available by emailing firstname.lastname@example.org.
C. U.S. Government Oversight.
NetDocuments is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) or any other U.S. authorized statutory body.
A. Changes to this Privacy Notice
We will modify this Privacy Notice at any time when necessary to reflect changes in how we use personal information or the applicable law, so please review it frequently. When we publish changes to this Privacy Notice on the ND Websites we will revise the "Last Updated" date at the top of the statement.
B. Children’s Personal Information
NetDocuments does not knowingly receive, maintain, use, or transfer the personal information of any person under the age of 18. NetDocuments’ services and the ND Websites are not directed to children, and if you are aware of any child who has provided NetDocuments his or her personal information we ask you please let us know by emailing email@example.com.
If you have a privacy concern, complaint, or a question for us or our data protection officer, we can be contacted via our email address at firstname.lastname@example.org
Our postal addresses and telephone number are:
NetDocuments Software, Inc.
2500 W Executive Pkwy Suite 300
Lehi, UT 84043
8th Floor Reading Bridge House
Reading, England RG1 8LS
NetDocuments Australia Pty Limited
Governor Macquarie Tower
1 Farrer Place
Sydney 2000 Australia